Next step of E-office Implementation: Uploading & Migration of scanned Files and nomination of Master Trainers
To: All the Directors/CE-I & CE-II/BFO
Eoffice is now functional in all the branches of DUSIB. Email IDs,Password and DSCs have been provided to officers/staff covered in the first list.
(a) It is now required to scan all the active files and to get them migrated to Eoffice immediately. The following steps may be taken:
(i) Identification of the active files
(ii) Scanning of the identified files at Vikas Bhavan II (2nd floor -conference room) / D9 Vikas Kuteer
(iii) Copying the scanned file into the pen drive
(iv) Uploading of the scanned file (in the pen drive) on to the FTP server at Vikas Bhavan II (2nd floor- conference room). Contact person Mr Sushanta Kumar ,NIC (8527177891).
(v) Migration of the uploaded file into Eoffice at Vikas Bhavan II (2nd Floor-Conference room). Assistance of NIC officials may be taken.Migration of the file is required to be done by the official who is going to initiate the file in Eoffice.The concerned official should have his NIC login ID and password.During the migration process information related to the physical file would require to be entered in eoffice for creating file (efile) viz., File number,subject,Date of the first noting and diary number any one correspondence attached in the file.
(b) Nomination of Master Trainers/Digitization coordinators
Please nominate minimum two responsible officials for each branch and intimate same to Shri Joseph immediately. Five days training will be given to these officials at NIC Data Centre, Shastri Park. The trained officials will take care of the eoffice implementation in each branch and train other eoffice users .